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Privacy Policy

Victorian Formula 500 Association Inc.
Effective Date: 9/07/2025

  1. Overview

The Victorian Formula 500 Association Inc. (VF500A) is committed to protecting your privacy and handling personal information in an open and transparent way. This policy outlines how we collect, use, store, and disclose your personal information in accordance with the Privacy Act 1988 (Cth) 2024 amendment, including the Australian Privacy Principles (APPs).

  1. What is Personal Information?

“Personal information” refers to information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information is true or not and whether recorded in a material form or not.

  1. What Information We Collect

We may collect personal information such as:

  • Full name
  • Date of birth
  • Address
  • Email address.
  • Phone number.
  • Emergency contact details
  • Driver or guardian license numbers
  • Vehicle and racing information
  • Financial/payment details (e.g., for memberships or event entries)
  • Photos, videos, or media captured during events.

In some circumstances, we may also collect sensitive information, such as health or injury details for insurance or emergency purposes. We will only collect sensitive information with your consent or where otherwise permitted by law.

  1. How We Collect Information

VF500A collects personal information through:

  • Membership applications and renewals
  • Event registrations and sign-ins
  • Online forms or website interaction
  • Email or phone correspondence.
  • In-person communication
  • Social media engagement
  • Video, photo, or media coverage at events

We will collect personal information directly from you unless it is unreasonable or impracticable to do so.

  1. Why We Collect and Use Your Information

We collect, hold, use, and disclose your personal information to:

  • Manage member registrations and renewals.
  • Organise and administer racing events.
  • Communicate with members and stakeholders.
  • Maintain historical records and statistics.
  • Meet legal and insurance requirements.
  • Promote events through media, photography, and social platforms.
  • Respond to enquiries, complaints, or incidents.

We may also use your information for secondary purposes that are directly related to the primary purpose of collection, and where you would reasonably expect such use.

  1. Disclosure of Personal Information

VF500A may disclose your personal information to:

  • Motorsport Australia or affiliated governing bodies
  • Event partners, sponsors, or insurers
  • Medical or emergency service providers (in case of injury or accident)
  • Service providers who support our administrative or IT functions
  • Law enforcement or regulatory agencies when required by law.

We will not sell your personal information or disclose it to overseas recipients without your consent, unless legally required.

  1. How We Store and Protect Your Information

Your personal information is stored securely in both electronic and physical formats. We implement appropriate security measures to:

  • Prevent unauthorized access or disclosure.
  • Protect against misuse, interference or loss.
  • Ensure data integrity.

Only authorized VF500A personnel have access to personal information, and all are subject to confidentiality obligations.

  1. Accessing and Correcting Your Information

You may request access to the personal information we hold about you or request a correction if it is inaccurate, out-of-date, incomplete, or misleading. To do so, please contact us using the details below. We may need to verify your identity before processing your request.

There is no fee for making a request, though we may charge a reasonable administrative fee for providing access.

  1. Complaints

If you believe we have breached your privacy rights, you can lodge a complaint in writing to the contact below. We will respond within 30 days. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).

  1. Website, Cookies & Social Media

Our website may collect limited data such as IP addresses, browser types, or pages visited using cookies. This information is used to improve user experience. We may also engage through social media platforms where public content (e.g., photos, comments) may be visible to others. Please adjust your privacy settings accordingly on these platforms.

  1. Changes to This Policy

VF500A reserves the right to update this Privacy Policy as required. The current version will always be available on our website or upon request.

Contact Us

Victorian Formula 500 Association Inc.
Email: Victorianformula500ssociation@gmail.com
Phone: 0409 874 085
Mail: PO box 1235, Warrnambool, Victoria
Website: www.f500victoria.com.au